Private practices servicing schools - have you mastered your scheduling? Are you aware of your unrealized visit rate?
Many private practices have unrealized visit rates soaring over 50 or 60%.
Optimizing this area leads to triple wins:
Strategies to enhance realized visit rates include:
Investing in the right technology simplifies these strategies, a must as your practice grows!
An intriguing observation from our recent data is how practices and therapists adapt to different visit frequencies.
A client with 4 or 8 visits per month should theoretically follow the same initial curve as a client with 12 visits. But why doesn't it?
It seems that we ease up on the scheduling intensity for lower frequencies. For an 8x per month client, we might optimistically schedule thinking the month will go perfectly. However, cancellations and absences are inevitable.
Treat every client's scheduling with meticulous planning. Front-load and prepare for at least one absence or cancellation per child monthly.
Don’t plan for the happy path. Adopt a robust scheduling strategy that acknowledges the complexities of each client's needs and anticipates absences/cancellations. Recognize the subtleties of various frequencies to sidestep usual traps.